Parents

Back-to-School Information

Welcome Back, WolfPack!

We’re excited to kick off the 2019-2020 school year with you. We’ve designed this back-to-school hub to be your one-stop shop for all of the information you need to know to navigate the beginning of this school year. 

Enjoy the rest of your summer, and see you soon!

 

Back-to-School Calendar

Click here for highlights of the 2019-2020 school year.

 

Click here for the complete calendar, including options to filter by division, athletics, arts, etc.

 

 

Great Day of Service

Join us on August 24 as we serve as the hands and feet of Jesus in our local community. There are a variety of projects available for ALL ages and abilities. Register today by clicking here. For more information about Great Day of Service click here.

 

The following new faculty and staff members will be joining the Pack for the 2019-2020 school year. 


Jessica Bassett

Science teacher

 

Jessica Bassett is joining Whitefield’s Lower School team as a science teacher. Before becoming a part of the WolfPack, Bassett gained seven years of experience teaching third-grade and an additional three years of experience teaching fifth-grade in Cobb County. She has a B.S. in early childhood education from Shorter College as well as a M.S. in education specializing in science from Walden University.

Honey Brannon

Associate Director of External Affairs

 

Honey Brannon is joining Whitefield’s communications team as Associate Director of External Affairs. Prior to joining the WolfPack, Brannon gained 16 years of experience in a variety of communications, public relations, and marketing roles, most recently serving as Communications Client Manager at Georgia Tech. She has a B.S. in communications from Kennesaw State University.

Nicki Brewer

English teacher

 

Nicki Brewer is joining the Middle School team as an English teacher. Before joining the Pack, Brewer gained 12 years of experience teaching along with more than four years of experience in roles including director of student life and director of education and youth. She has a bachelor's degree in marketing as well as a Master of Education in Secondary English.

 

 

 

 

Jonisha Campbell

Kindergarten teacher assistant

 

Jonisha Campbell is joining Whitefield’s Lower School team as a kindergarten teacher assistant. She brings 15 years of experience to the WolfPack, having worked with children in roles including arts director for the Boys and Girls Club, assistant teacher at Lamar-Milledge Elementary, youth leader at Vineyard Church of Augusta, and program director at Thompson YMCA. Campbell has a B.A. in liberal arts and Bible from Columbia International University.

Sherry Campbell

Middle School counselor

 

Sherry Campbell, M.S., L.P.C., is joining the Whitefield team as the Middle School counselor. Campbell has more than 30 years of experience in counseling as a Licensed Professional Counselor, Georgia Certified Professional School Counselor, and ACSI Professional Guidance Counselor Specialist and Life Coach. She has served as a mobile assessment coordinator, in-patient program director for the Minirth Meier New Life Clinics, and an individual and group therapist in private and church-based counseling centers. For the last 17 years she served in private Christian schools as a professional school counselor working at all levels and recently serving in a program management role (ACSI Certified All Levels Principal) at The Cumberland School as the Lower School principal. Campbell holds a M.S. in counseling from Georgia State University, a Christian Counseling Diploma from Richmont Graduate University, a B.S. in psychology from Evangel College in Springfield, Missouri, and an Associate of Arts degree from Manatee Community College in Bradenton, Florida. 

Kerri Dobo

Sports Information Director

 

Kerri Dobo is joining the WolfPack as the sports information director. Before arriving at Whitefield, Dobo worked as an athletic trainer for eight years in the secondary school setting, seven of which were at an independent school. She holds a B.S. in athletic training and a M.S. in sports medicine.

Blake Edwards

Donor Relations and Research Manager

 

Blake Edwards is joining Whitefield’s development team as the donor relations and research manager. Before joining the Pack, Edwards gained experience in database management and customer relations as well as experience in education as a teacher and coach. Edwards has a B.B.A. from Columbus State University.

Becky Erdelyan

PreK teacher assistant

 

Becky Erdelyan is joining Whitefield’s Lower School team as a PreK teacher assistant. She brings 14 years of experience to the Pack, having taught a variety of grades on the Lower School level in both Texas and Georgia, including two years of experience in special education. Erdelyan has a B.S. in elementary/special education with honors from the University of Texas at Austin.

Julie Flores 

Spanish teacher

 

Julie Flores is joining the Middle School team as a Spanish teacher. She brings seven years of classroom experience to Whitefield Academy. She holds a B.A. from the University of Southern Mississippi in Spanish language. She is currently working on a Master's degree in Teaching of Spanish Language and Culture at the University of Salamanca in Spain. Besides teaching language, she has the practical experience of working as a medical interpreter as well as training others to become interpreters.

Kimberly Machnik

Art teacher

 

Kimberly Machnik is joining Whitefield’s fine arts team as a Middle School art teacher. Prior to joining the WolfPack, Machnik gained more than 11 years of experience teaching art to young people and adults. She has served in a variety of art education roles independently and at organizations including Mable House Arts Center, the High Museum of Art, and the Center Academy in Smyrna. Machnik has a B.A. in fine arts from the University of Colorado at Boulder, a M.A. in art education from Florida State University, and a diploma of Graphic Design from the Art Institute of Fort Lauderdale.

Meredith Hawks

School nurse

 

Meredith Hawks is joining the Whitefield team as a school nurse. Before arriving at Whitefield, Hawks gained experience working at Northside Atlanta Hospital.

Jesse Holthus

History teacher

 

Jesse Holthus is joining the Upper School team as a history teacher. Before joining the Pack, Holthus gained seven years of experience teaching a variety of history classes and serving as social studies department chair. He also served as a head track and field and cross-country coach for six years. Holthus has a B.A. in secondary social studies education from Miami University as well as a M.A. in history from the University of Nebraska at Kearney.

Elizabeth Horner

Spanish teacher

 

Elizabeth Horner is joining the Upper School team as a Spanish teacher. Before arriving at Whitefield, Horner gained experience with the Spanish language while living in Spain for a year and traveling throughout the Iberian Peninsula. She also taught Spanish for eight years in public and private school settings on the Lower, Middle, and Upper School levels. Most recently, Horner has served as a private Spanish tutor for six years and grader for the College Board AP Spanish Language and Culture Exam. She has a B.A. in romance languages and a M.A. in teaching for K-12 Spanish and ESL from the University of North Carolina at Chapel Hill.

Katie Kling

History teacher

 

Katie Kling is joining the Upper School team as a history teacher. Prior to arriving at Whitefield, Kling gained five years of teaching experience as a part of the history department at Delaware County Christian School in Pennsylvania. She has a B.S. in history with certification in social studies education for grades 7 – 12 from Grove City College as well as a M.S. in history from the University of Edinburgh.

Darice Morgan

Kindergarten teacher assistant

 

Darice Morgan is joining Whitefield’s Lower School team as a kindergarten teacher assistant. Before joining the Pack, she served as a reading tutor for AmeriCorps in Dayton, Ohio, and as a substitute teacher in Cobb County. Morgan has a B.S. in fashion merchandising from Kent State University and a M.Ed. in literacy and second language studies from the University of Cincinnati.

 

Anthony Myers

Math teacher

 

Anthony Myers is joining the Whitefield's Middle School as a math teacher. Before joining the Pack, Myers gained seven years of experience teaching math at both the Upper School and Middle School levels and also served as a math department chair. Myers holds a B.S. in finance.

Christy O'Connor

Kindergarten teacher assistant

 

Christy O'Connor is joining Whitefield's Lower School team as a kindergarten teacher assistant. O'Conner is a Whitefield parent with twins, Jake and Reece, in the fifth-grade. She also served as Whitefield Parent Association (WPA) Co-VP in the Lower School last year. Prior to her leadership in WPA, she taught preschool at Smyrna Methodist for five years. She has also served as a cheerleading coach for the WolfPack. 

Kaci Roberts

Physical education teacher

 

Kaci Roberts is joining the WolfPack as a Middle and Upper School physical education teacher. Prior to arriving at Whitefield, Roberts gained four years of experience as a Middle School health and P.E. teacher. She has a B.S. in health and physical education from Georgia State University.

Annalee Sellers

English teacher

 

Annalee Sellers is joining the Upper School team as an English teacher. Before joining the WolfPack, Sellers gained 11 years of experience as a teacher, mentor, and resident advisor in Georgia, California, and Oxford, England. She has a B.A. in English and a B.S. in English Education from Boston University, a M.A. in English from Valdosta State University, and a Ph.D. in English from the University of Georgia.

Jessica Starnes

Third-grade teacher

 

Jessica Starnes is joining Whitefield’s Lower School team as a third-grade teacher. She brings eight years of experience to the WolfPack, having served as a teacher at independent Atlanta-area schools. Starnes holds a B.A. in psychology from Lipscomb University, a M.A. in human relations/counseling, and a double M.A.T. in elementary education and special education from Liberty University.  

 

Danesha Ward

College counselor

 

Danesha Ward is joining the Whitefield team as a college counselor. Before joining the WolfPack, Ward served as department chair of the college and alumni support team at a Memphis-area charter high school for four years, as an academic counselor at Southwest Tennessee Community College, and as a school counselor at a Tennessee high school. Ward has a B.A. in psychology and a M.S. in school counseling from the University of Memphis.

Campus Store Hours

 

Now Open on Mondays and Wednesdays

  • Summer Hours: July 8-31 (Mondays and Wednesdays only) from 10 a.m. to 2 p.m. 

 

Week before school starts: August 5-10

  • Monday, August 5 – 9 a.m. to 3 p.m.
  • Tuesday, August 6 – 9 a.m. to 3 p.m.
  • Wednesday, August 7 - 9 a.m. to 7 p.m. (Used Uniform Sale - 5 to 7 p.m.)
  • Thursday, August 8 – 9 a.m. to 3 p.m.
  • Friday, August 9 – 9 a.m. to 3 p.m.
  • Saturday, August 10 - 10 a.m. to 2 p.m.

 

Back-to-School Week: August 12-14

  • Monday, August 12 - 3:30 to 5:30 p.m.
  • Tuesday, August 13 – 3:30 to 5:30 p.m.
  • Wednesday, August 14 (first day of school) - 8:30 a.m. to 4 p.m.

 

Regular Hours During School Year

  • Mondays - 7:30 a.m. to 4 p.m.
  • Wednesdays - 8:30 a.m. to 4 p.m.
  • Fridays - 7:30 to 11:30 a.m.

 

Click here for more Campus Store information, including uniform guidelines, return policy, and dressing room appointments.

General Whitefield Academy Information

The following information applies to all Whitefield Academy students, grades PreK through 12

 

New Families

 

New Parent Coffee

All new families are invited to attend one of our New Parent Coffee events in September. All events will be held in the Morris Hall Library. 

 

Dates: 

  • September 5 at 8:15 a.m.
  • September 10 at 6 p.m.
  • September 18 at 8:15 a.m. 
  • September 20 at 8:15 a.m. 

An invitation with further details will be sent electronically to families later this summer. 

 

Parent Portal

Letters containing log-in information for the Parent Portal will be mailed to families after July 1. The Parent Portal houses student information, important forms, account information, and more. 

 

New and Returning Families

 

Buckhead Bus Service
Whitefield offers morning bus service from Trinity Presbyterian Church (3003 Howell Mill Road) to the Whitefield campus. The bus service will be offered on all school days. Registration for this service is open until shuttles are full. For more information and to register, click here.

The existing Buckhead Shuttle service will continue to serve our Buckhead community in the afternoon. Please contact Angela Bacon at angelabbacon@gmail.com for more information on this option.

 

Campus Use ID cards

Grades PreK - 6

Families interested in getting an ID card for recreational use of campus can do so in the WolfPack Den during the back to school picnic. Click here to learn more about recreational use of campus. 

 

Grades 7 - 12

Families interested in getting an ID card for recreational use of campus can do so in the security office located in Mod 300 during the back to school picnic. Click here to learn more about recreational use of campus. 

 

Carpool 

Morning Carpool: Please use the carpool lanes. Do not drop off children outside of the carpool drop off areas. Due to traffic and parking there is limited space to maneuver in and out of the parking lots. Parking in front of the tennis courts have been reduced and do not loop around the two parking lanes. Driving in those parking lots are now dead ends and turning around will be very difficult. If you do not use the carpool lanes, please park and walk your child to the sidewalk in front of the Lower School or Middle and Upper Schools. Parking is very limited. Additional parking can be found in the stadium parking lot is in the southern side closer to the front gate entrance. Once the carpool lanes start to fill up please do not attempt to make a left turn on the main drive to the Middle and Upper Schools. This causes traffic to back up on Pebblebrook Drive and blocks the Lower School carpool lanes. 

 

Afternoon Carpool: Lower School enters at the main gate. If you are using the front gate to pick up your child from the Middle and Upper Schools your will be turned around and requested to use the back gate. For Middle and Upper Schools pickup, please use the back gate (Pebblebrook), then proceed to the stadium parking lot entrance and loop around. Please do not attempt to make a left turn towards the Middle and Upper Schools once traffic begins to build. Student drivers leaving school will not be permitted to leave the parking lot until 10 minutes after the hour. This will help reduce most of the congestion. Please do not park on the main drive and wait for your child to walk over to your location. Traffic congestion at the LSSAC and gym intersection is extremely congested. Afternoon carpool can go very quickly. When the dismissal bell is announced the carpool clears out in about 10 – 15 minutes. There are some exceptions but on average it goes pretty quick.

 

Remember, the speed limit on Whitefield Academy is 10 MPH.

Carpool Maps

Morning:


Afternoon:


Chapel Schedule

Chapel is a weekly gathering time for our students to worship in prayer, song, and the sharing of biblical truths with division level appropriate music and messaging. We are excited that the Lower, Middle, and Upper Schools will now have chapel on Thursdays, creating campus wide worship and opening up opportunities for a celebration of service, discipleship, student leadership, and school spirit across divisions.

 

Communications throughout the School Year
Morning Announcements: At 6:30 a.m. on each day that school is in session, all parents, faculty, staff, and fifth- through 12th-grade students will receive the Morning Announcements, an email featuring the current day’s and next day’s calendar of events, important announcements, news stories, athletic scores, and more. This is your daily window into the world at Whitefield, so be sure to check it often! If you would like to submit an announcement or have any delivery problems to your inbox, please email the Whitefield Communications Department.

Principal E-Newsletters: On many Thursdays throughout the school year, you will receive an email from your child’s principal. This communication will include a note from your principal, special announcements pertaining to your child’s division, and a calendar of upcoming events.

Social Media: Be sure to follow Whitefield on Facebook, Instagram (School and Athletics), and Twitter (School and Athletics) to see fun highlights and stories from campus and share them with your friends!

Whitefield Magazine: This semiannual publication is mailed in January and August. Keep an eye on your mailbox during these months for our magazine highlighting in-depth stories from around campus and our alumni.

Other communications: Periodically throughout the year, you will also receive email newsletters from Dr. Bracher, our athletic department, fine arts department, and spiritual life department sharing exciting updates.

 

Magnus Health Forms

Magnus is the school’s medical database. All medical and immunization forms should have been submitted to Magnus by June 30. Forms are needed in time to start extracurricular activities that begin before the first day of school.

If you have any problems concerning Magnus, please contact their help line at 877-461-6831 or select the “need help” box in the upper right-hand corner of the Magnus website. Please feel free to email Nurse Jessica Rogers or call her at 678-305-1432 with any questions or concerns regarding your child’s health.

 

School Directory

The 2019-2020 school directory will be printed and available soon. In order to insure that your information is correct and up to date, please go to the Whitefield Academy website and login to the Parent Portal. From there, login to My BackPack where you can view and update your profile (the My Profile tab is located under Settings). Please make any updates by Sunday, August 11. If you do not know your Parent Portal login, please email Sonya Ayers in the admissions office. If you do not know your My BackPack login, please email Fran Banta or Kim Krebs in the business office.  

 

If you would like to list your business in the Business Directory section, please return the directory form to Joi Calloway in Mod 500 before Friday, August 16. Each business listing is $25. Checks should be made payable to Whitefield Academy.

 

Uniform Guidelines
Please visit the Campus Store webpage for uniform guidelines for each division. You may also view your division’s specific Parent/Student Handbook (coming soon in the Parent Portal) for details regarding dress code and uniform guidelines.

 

Willingness to Serve: Whitefield Parent Association
As we look forward to the 2019-2020 school year with much anticipation and excitement, we want to be purposeful about how each and every Whitefield family is represented by their God-given gifts. There is a place for everyone in the Whitefield Parent Association (WPA), and we want to help you find the perfect opportunity to become involved. Click here to view the variety of ways to serve. There are so many wonderful events planned for this school year, and the WPA relies on dedicated volunteers to help make them all possible.

 

Contact Us

If there is any information not listed on the back-to-school hub that you would find helpful to have added, please email the Whitefield Communications Department.

 

Lower School - Summer Checklist

 

Medical Information (Magnus)
You should have received an email from Magnus, the school’s medical database, with a link to complete the following forms for students to be able to attend class on the first day of school.

  • Permission to Contact Physician, Release for Emergency Treatment, Participant Consent, Release, and Waiver Form
  • Lower School Emergency Contact Information
  • Lower School Carpool Pickup Authorization
  • Authorization to Give Over-the-Counter Medication
  • Immunization Form
  • Lower School Annual Physical Physicians Form

If you have not received the email from Magnus by July 1, please contact Bunny Webb, the Lower School Administrative Assistant, as soon as possible.

 

Special Medications Kept or Administered at School
If you have a child who has an inhaler (for asthma), an EpiPen/Auvi-Q (for severe allergy), or has to take medication on a daily basis, you must make an appointment with the school nurse, Jessica Rogers, the week before school starts to discuss administering procedures and to drop off health-related items needed at school for labeling and proper storage.

Authorization to Give Prescription Medication at School
This form is to be filled out completely and turned in to the school nurse for any medication(s) from home or provided by healthcare professionals that are to be dispensed during the school day. Whitefield Academy encourages parents/guardians to give required medication(s) to their child(ren) outside of school, if possible.

Lower School Nurse Contact
Please contact the nurse, Jessica Rogers, at 678-305-1432 or nurse@whitefieldacademy.com, if you have any questions or to set up an appointment.

Summer Reading Lists

Supply Lists

Your student’s supplies should be brought to school on the first day, Wednesday, August 14. Planners are provided for students in grades three and four at no cost. Please follow the instructions at the bottom of the supply list regarding labeling these items.

  • Supplies for PreK students are furnished in the classroom.
    PreK students are required to have a Wolfie bag ($15) and resting mat ($20). Both items must be purchased and picked up in the Lower School office, paid by cash or check. Both items will be delivered to the child’s classroom on the first day of school. (These items cannot be purchased in the Campus Store.)
  • Entering Kindergarten
    In addition to the supply list, if you are beginning your first year at Whitefield, you will need to purchase a Wolfie bag ($15) in the Lower School office, paid by cash or check. The Wolfie bag will be delivered to the child’s classroom on the first day of school. If you are a returning student, you may use your PreK Wolfie bag for kindergarten. (This item cannot be purchased in the Campus Store.) 
  • Entering 1st Grade
  • Entering 2nd Grade
  • Entering 3rd Grade
  • Entering 4th Grade

 

Book Bags (First through Fourth Grades)
You may choose the color and style of the bookbag. Bookbags with wheels are allowed.


Classroom Placement Notification
During teacher in-service time the week before school starts, each parent will be notified of their child’s classroom placement via phone call from their child’s classroom teacher. If you are unable to answer your phone when called, the teacher will leave a message.

Uniform Requirements

PreK, kindergarten, and first- through fourth-grade students have specific uniform requirements. Please click here to find the requirements for your child’s grade and gender.

 

Campus Store Hours 

Please find the Campus Store hours of operation under the “Campus Store” tab in this “Back-to-School Information” parent hub.

Used Uniform Sale
The Used Uniform Sale will be held Wednesday, August 7, from 5 to 7 p.m. in the Barnett Gathering Room (BGR), lower level of Founders Hall, the Middle School building. Other Used Uniform Sales will occur throughout the school year. Dates will be posted on the all-school calendar on our website. 

 

Parent Handbook

Click here for the Parent Handbook. In addition, please log into the Parent Portal to find this document electronically (under handbooks on the left side of the menu) and sign off that your family has read and agrees with the policies and procedures outlined. Our community benefits when everyone is well-informed and adheres to our guidelines/procedures. If you have any questions, please call our office at 678-305-3044.

 

Lower School - Maps and Locations

 

Lower School Map
Click here to view a map of the Lower School buildings and classrooms.

Lower School Evacuation Plan
Click here to see a diagram of the Lower School Student Activity Center (LSSAC) emergency evacuation plan.

Click here to see a diagram of the Lower School classroom emergency evacuation plan.

Lower School - First Week of School

 

Monday, August 12 (Open House and Back-to-School Picnic)

  • Attire is casual for this event. 
  • Open House is from 5 to 6 p.m.
    • NEW FAMILIES: Report to your child’s classroom at 5 p.m., then report to the LSSAC at 5:30 p.m. to meet specialist teachers and preview After School Program (ASP) selections
    • RETURNING FAMILIES: Report to the LSSAC at 5 p.m. to meet specialist teachers and preview After School Program (ASP) selections, then report to your child’s classroom at 5:30 p.m.
  • Back-to-School Picnic for grades PreK through six starts at 6 p.m. in the Athletic Center and athletic fields (rain or shine).
    • The following vendors will have meals available for $7 each (cash only): Chick-fil-A, Jim 'N Nick's Bar-B-Q, and La Parrilla Mexican Restaurant
    • King of Pops popsicles will be available for $3 each

Tuesday, August 13 
No school

Wednesday, August 14 
Events of the day

  • First day of school for all students
  • New Parent Welcome Event event at 9:15 a.m. in the BGR (located on the lower level of Founders Hall, the Middle School building)
  • PreK parent/student Popsicle Party at 12:30 p.m. on the basketball court near the Lower School office. Students are dismissed with their parent(s) after the gathering.

Details of the day

  • Late-start day (9 a.m.)
  • Carpool begins at 8:30 a.m.
  • Classroom doors open at 8:45 a.m. 
  • You may walk your child into his or her classroom on the first day of school
  • Student attire is “Wednesday Uniform Dress” (Whitefield T-shirt with casual daily wear uniform bottom)
  • Bring all school supplies
  • Lunch and snacks are provided
  • Standard staggered dismissal times
    • PreK at 1:05 p.m. (or depart from the Popsicle Party)
    • Kindergarten at 2:05 p.m.
    • Grades 1-4 at 3:05 p.m.
    • Morning Club Cub (7:30 - 8:45 a.m.), After Care (1:05 - 3:05 p.m.), and Club Cub (3:05 - 6 p.m.) is available starting the first day of school for students who are enrolled

Thursday, August 15

  • Start time of 8:05 a.m.
  • Carpool begins at 7:30 a.m.
  • Classroom doors open at 7:45 a.m.
  • Student attire is the standard Whitefield top and bottom

 

Friday, August 16
Event of the day

  • Yearbook photo day (kindergarten through fourth-grade attire is chapel uniform. PreK attire is standard daily uniform.)

Details of the day

  • Start time of 8:05 a.m.
  • Carpool begins at 7:30 a.m.
  • Classroom doors open at 7:45 a.m.

 

Lunch the First Week of School

In order to establish routines, we ask parents and guests to refrain from visiting during lunchtime the first three days of school. After that, parents and guests are always welcome to join children at lunch. Lunch times are as follows:

  • 10:50 to 11:30 a.m. (PreK, kindergarten, and first-grade)
  • 11:35 a.m. to 12:15 p.m. (second-, third-, and fourth-grades)

Lower School – Morning and Afternoon Carpool Information 


Carpool and Dismissal Procedures
For the safety of all, please refrain from cell phone use during carpool.

Please note, the entrance points for carpools are different from morning to afternoon. Morning drop-off entrance is from PEBBLEBROOK Road (the tennis court entrance), and the afternoon pick-up entrance is from BUCKNER Road (the main entrance).

Morning Drop-off
Please enter the school from Pebblebrook Road, follow the traffic flow to the Lower School drop off, and exit onto Buckner Road.

 

In order for our carpool to move efficiently and safely, Lower School staff will assist your child in exiting the vehicle. After your child exits, remain in line and wait for the preceding vehicle to move and follow suit. For safety, avoid the temptation to “go around” the vehicle in front of you.

  • Each day (except Wednesday)
    • Curbside drop off can be as early as 7:30 a.m. and all students will wait in the library until classroom doors open at 7:45 a.m.
    • School begins at 8:05 a.m.
    • After 8:05 a.m., students are considered tardy, and the parent is required to walk their child to the top of the steps to sign in with a staff member.
  • Wednesday Late Start Day (School begins at 9 a.m.)
    • Morning Club Cub begins at 7:30 a.m. Parents are required to walk their child to the Club Cub Room (in the first-grade mod) and sign in. This service is available for a $10 fee unless already enrolled in Club Cub.
    • Curbside drop off can be as early as 8:30 a.m. and all students will wait in the library until classroom doors open at 8:45 a.m.
    • School begins at 9 a.m.
    • After 9 a.m., students are considered tardy, and the parent is required to walk their child to the top of the steps to sign in with a staff member.

Afternoon Pick-up 

Please enter the school from Buckner Road (the main entrance) and exit back onto Buckner Road.

  • PreK is dismissed at 1:05 p.m. Use the Buckner Road entrance and follow the directional signage through the parking lot for curbside pick up. Lower School staff members will be present to assist loading your child into your vehicle.
  • Kindergarten is dismissed at 2:05 p.m. Use the Buckner Road entrance and follow the same directions as the PreK carpool.
  • First- through fourth-grades (and PreK and kindergarten students who attended After Care) are dismissed at 3:05 p.m. Use the Buckner Road entrance and follow the same directions as PreK and kindergarten carpool.
  • Carpool ends at 3:25 p.m. Remaining students will be sent to the office until 3:45 p.m. After that, students will be taken to Club Cub where a daily rate fee of $20 will be collected.

Student’s Name Display for Vehicles

For afternoon carpool, please display a sign with the name(s) of your child(ren) and other children in your carpool. Lower School staff members use these signs to have students report to carpool, so please make lettering large and legible. Keep your sign displayed until your child is in the car.

 

Early Student Dismissal

If you have made arrangements for an early dismissal with your teacher, you may park curbside and sign out your child from the Lower School office. To avoid interfering with carpool, no early student dismissal after 2:30 p.m.


Afternoon Pick-up Options for Families with Students in Two School Levels

Dual carpool line pick-up

  • If you have a student in Middle School or Upper School, that student may walk down to the Lower School, remain on the deck, and exit to the car when the Lower School sibling’s carpool is called. Plan to give the older sibling time to arrive.

Deck release for older sibling or carpool buddies pick-up

  • If you would like your Lower School child to be released to an older student or carpool buddy, you must complete a deck release form authorizing permission. This form will be valid for the entire 2019-2020 school year. For safety reasons, your child will not be permitted to leave unless this form is on file in the office. The location for deck release is at the top of the steps for the Lower School.

Deck release for Buckhead Shuttle

  • If your family participates in the ride-share option called Buckhead Shuttle, forms and information will be provided by the coordinator of the program who will, in turn, inform the Lower School of your child’s participation in the shuttle.

Lower School - After Care and Club Cub

 

After Care (for PreK and kindergarten students) and Club Cub (for PreK – fourth-grade students)
If you desire to enroll your child in After Care and/or Club Cub, even if he or she was enrolled last year, you must complete the registration process and return the form and payment to the Lower School office.

Our After Care and Club Cub sessions begin on the first day of school. If interested, your child must be enrolled prior to August 14.


After Care (modified after-care program until students in grades one through 12 are dismissed at 3:05 p.m.)

  • PreK (option 1): 1:05 to 2:05 p.m.
  • PreK (option 2): 1:05 to 3:05 p.m.
  • Kindergarten: 2:05 to 3:05 p.m.


Club Cub Hours of Operation:

  • 7:30 to 9 a.m. on Wednesdays (late start)
  • 3:05 to 6 p.m. on Mondays - Fridays
  • Early Dismissal to 6 p.m. on half days (lunch is served)


Enrollment Forms:

Lower School - After School Programs (ASPs)

 

If you desire to enroll your child in an After-School Program (ASP), there are many options from which to choose. Programs vary from the performance arts, to the sciences, to athletic offerings and are led by school faculty and well-qualified instructors from the community who meet employment qualifications. You do not have to enroll in After Care or Club Cub to take part in a program.

 

Programs vary by semester, and online signups for ASPs occur at two times in the school year.

  • For the fall, the signups occur on the Friday of the first week of school, with a reminder letter sent home in the Thursday folder the day prior. Fall ASPs begin in September, after Labor Day.
  • For the spring, the signups occur the Friday after Thanksgiving break, with a reminder letter sent home in the Thursday folder the day prior. Spring ASPs begin the first day back to school after Christmas break, in January.

Middle School - Summer Checklist

 

Magnus Health Forms

Magnus is the school’s medical database. All medical and immunization forms should have been submitted to Magnus by June 30. Forms are needed in time to start extracurricular activities that begin before the first day of school.

 

Supply Lists
Your student’s supplies should be brought to school on the first day, Wednesday, August 14. Planners are provided for all Middle School students at no cost.

 

Summer Reading Lists
Entering 5th Grade

5th Grade Summer Reading

Entering 6th Grade
Fever 1793 by Laurie Halse Anderson
(ISBN: 978-0-689-84891-9)

Entering 7th Grade
The Westing Game by Ellen Raskin
(ISBN: 978-0142401200)

Entering 8th Grade
To Kill a Mockingbird by Harper Lee
(ISBN: 978-0-06-093546-7)

Additional (non-required) Summer Reading Opportunities for Middle School Students

 

Uniform Requirements

Click here for uniform guidelines and Campus Store information.

 

Middle School Athletic Shoes Requirement 
Please note that Middle School students may wear any colored tennis shoes and shoe strings that come standard with selected shoes. Our 2019-2020 Student-Parent Handbook (forthcoming in the Parent Portal) will detail additional information about all of our dress code standards. Should you have any questions, please email the Middle School office.

 

Campus Store Hours 

Please find the Campus Store hours of operation under the “Campus Store” tab in this “Back-to-School Information” parent hub.

 

Used Uniform Sale
The Used Uniform Sale will be held Wednesday, August 7, from 5 to 7 p.m. in the Barnett Gathering Room (BGR), lower level of Founders Hall, the Middle School building. Other Used Uniform Sales will occur throughout the school year. Dates will be posted on the all-school calendar on our website. 

 

Student/Parent Handbook
Click here for the Student/Parent Handbook. In addition, please log into the Parent Portal to find this document electronically (under handbooks on the left side of the menu) and sign off that your family has read and agrees with the policies and procedures outlined. Our community benefits when everyone is well-informed and adheres to our guidelines/procedures. If you have any questions, please call our office at 678-305-3034.

 

Middle School - Maps

 

Founders Hall Map 

  • Click here to view a map of the Founders Hall classrooms.

 

Whitefield Academy Mods Map

  • Click here to view a map of the Mods classrooms. 

 

Middle School - School Day

 

During School:

  • Basic Structure of Daily Class Schedule
    • Fifth-Grade: Each fifth-grader is assigned a homeroom teacher. A few days before school starts, your child’s homeroom teacher will contact him or her by phone, welcoming him or her to the new school year. Students will spend the majority of their time with their homeroom class. Each homeroom class will rotate to the other three teachers during the school day. Two of their academic special periods (physical education and Spanish) will rotate within our typical Middle School seven-day rotating schedule. Your child’s teacher will explain the entire fifth-grade schedule, including the specials rotation, during the first week of school. This exposure will prepare students for the full Middle School schedule in subsequent years. In addition, the fifth-grade teaching team will provide parents with more information during Meet the Teacher Night on Thursday, August 22. The students follow a different schedule each day of the week, but attend each course five times over the span of seven school days. An outline of this seven-day rotation is available in the Parent Portal. To access the rotation schedule click on "My Student Info" then select your student, scroll down the left menu bar then click “Class Rotation Schedule.” Also, on the "My Student Info" page, you will find a link to a document that lists which rotation day falls on which date throughout the school year. You will want to print and keep copies of both documents as they will help when you schedule doctor appointments, etc. for your child.
    • Sixth - Eighth Grades: Each student is enrolled in seven courses and attends five of those courses every school day. The students follow a different schedule each day of the week but attend each course five times over the span of seven school days. This seven-day rotation is outlined in the Parent Portal. To access the rotation schedule click on "My Student Info" then select your student, scroll down the left menu bar then click “Class Rotation Schedule.” Also, on the "My Student Info" page, you will find a link to a document that lists which rotation day falls on which date throughout the school year. You will want to print and keep copies of both documents as they will help when you schedule doctor appointments, etc. for your child.
  • Wednesday Schedule: All Middle School students begin their school day at 9 a.m. on Wednesdays instead of the usual 8:05 a.m. start time. Whitefield faculty and staff members hold a variety of meetings before school on Wednesdays, which allows time for collaborative planning, staff development, and prayer. 
  • Thursday Chapel Schedule: A Middle School chapel service is held during flex time after the first period of the day each Thursday morning. Chapel is a weekly gathering time for our students to worship in prayer, song, and the sharing of biblical truths with division level appropriate music and messaging. We are excited that the Lower, Middle, and Upper Schools will now have chapel on Thursdays, creating campus wide worship and opening up opportunities for a celebration of service, discipleship, student leadership, and school spirit across divisions. Chapel dress is required for Thursdays unless specifically notified of a change.
  • Flex Time: The Middle School will have flex time after the first period of the school day every day besides Wednesday. This allows us to focus on the whole child approach as well as develop community within the Middle School. We will have times to bring in speakers, have clubs, pep rallies, advisory groups, as well as chapel without taking instructional time out of the classroom. See below for the flex time schedule during the week.
  • Lunch Guests: Due to limited space in the cafeteria combined with our overall sensitivity to the unique developmental needs of Middle School students, parents/guests are asked to not eat lunch in the cafeteria with our students. Please note, we do honor requests from parents who desire to take their child off campus during lunch period. Please communicate with your child’s teacher or contact the office regarding your family’s needs and options for spending time with your child during the school day.

After School:

  • Extra Help: Every teacher will be in his or her classroom from 3 - 3:30 p.m. Monday through Thursday to provide extra help for any student. Students are encouraged to attend extra help if they have questions regarding assignments or would simply like to work on homework. Middle School practices and rehearsals do not begin until 3:45 p.m. on Mondays through Thursdays.
  • Supervised After-School Study Hall (included with tuition): Available Monday through Friday from 3:30 - 5:30 p.m. Students not involved in practicing or competing in extracurricular activities are to be picked up at 3 p.m. unless they will be attending extra help. Students who remain on campus after 3:30 p.m. and are not involved in an extracurricular activity, must report to after-school study hall. This study hall is provided for parents who are not able to pick their students up right away. This study hall is not to be used as a convenient location for other students to study. Middle School students are not allowed to be in any other location on campus (including the gym, Upper School, Quad, Lower School, Innovation Lab, etc.) after school without parent or staff supervision. Students involved in extracurricular activities are to report to the after-school study hall if they are not picked up immediately following the activity.

Middle School - First Week of School

 

Class Schedules
Schedules can be accessed through the Parent Portal and will be available for viewing a few days before school begins. Please note that in addition to these online schedules, fifth-grade parents will receive a phone call from their child’s homeroom teacher before the first day of school and will receive a printed copy of their academic schedule from their homeroom teacher on the first day of school.

 

Locker Setup

Locker assignments and combinations will be unveiled in the Parent Portal at some point over the weekend (August 10-11).

 

All Middle School students are invited to set up their lockers and walk their schedules before the back-to-school picnics. All fifth- and sixth-graders are welcome to come to school on Monday, August 12, between 2 and 6 p.m. to set up their lockers. All teachers will be in their classrooms between 5 and 6 p.m. Seventh- and eighth-graders may come to school between 2 and 5 p.m. on Tuesday, August 13. All teachers will be in their classrooms between 4 and 5 p.m.   


Helpful tip: It is a good idea to have your child place his or her books in their locker during one of these days to make their (and your) first-day transition to school easier. Placing books and binders in their locker prior to school starting makes for a lighter backpack on the first day of school. Please note, the Middle School building will be closed during the weekend and at night.

  • Decoration Guidelines: If your student would like to decorate their locker, they may only decorate the inside of their locker, and they can only use painter’s tape or magnets. We also request that no boas be used as they get caught in the locks.
  • Dimensions:
    • Fifth-Grade: The fifth-grade lockers have an inside, side-to-side clearance of 11 11/16”. Due to hooks at the top, the clearance is 32 ¼”. However, for decorating purposes, the height is 33”. The inside front-to-rear clearance or depth is 10 11/16”.
    • Sixth- through Eighth-Grades: The lockers for sixth-eighth grades are 16 ½” deep, 15” wide, and 35 ½” tall. NOTE: The door opening is only 12” due to a lip around the locker. Therefore, do not use any shelving unit that is wider than 12”. Also, the lockers have hooks on the sides that prohibit shelving units taller than 30”.

Back-to-School Picnics for Students and Parents

  •  Monday, August 12 - Grades PreK through six
    • 6 p.m. in the Athletic Center and athletic fields (rain or shine)
    • The following vendors will have meals available for $7 each (cash only): Chick-fil-A, Jim 'N Nick's Bar-B-Q, and La Parrilla Mexican Restaurant
    • King of Pops popsicles will be available for $3 each
  • Tuesday, August 13 – Grades seven through 11
    • 4:30 p.m. games on the Quad (Athletic Center if raining), food trucks available starting at 5 p.m.
    • The following food trucks will have meals available for $10 each (includes a drink): Tex's Tacos and The Varsity 
    • King of Pops popsicles will be available for $3 each

Middle School - Reminders

 

Middle School Group Activities: August 21

This day is set apart for Middle School students as a day to lay a foundation for the school year ahead. Students will have the opportunity to deepen their walk with the Lord, explore the true meaning of servant leadership, strengthen relationships with their peers and advisors, and have fun together. 

Seventh- and eighth-grade activities will be held on campus. Fifth- and sixth-grade students will travel to Johns Creek for a day designed for fun, team-building, and leadership exercises with Sojourn Adventures. Students will leave immediately after carpool and return between 3 - 3:30 p.m.


Middle School students (boys and girls) must wear a Whitefield t-shirt and shorts on this day. The following release forms are due back to the Middle School office by Wednesday, August 14.

 

Bring Your Own Laptop
Whitefield’s one-to-one Bring Your Own Laptop (BYOL) student computer program spans grades seven through 12. Click here for further details, including the BYOL philosophy here at Whitefield, technical specifications/recommendations for purchasing computer equipment for your child, Frequently Asked Questions (FAQs) regarding the program, and helpful resources for parents. 

If you have any questions about the BYOL program at Whitefield, please email our Technology Department.

 

Textbook Ordering
Beginning in sixth-grade, Whitefield does not provide textbooks for students. Parents are responsible for obtaining textbooks for their children. A comprehensive listing of textbooks for the upcoming school year for sixth- through eighth-graders can be found here:

Whenever purchasing textbooks from anywhere outside of our virtual store (explained below), be absolutely sure that the ISBN number of the book ordered matches exactly the ISBN number on the book list contained on Whitefield’s website. The “Choosing the Best” workbook may be purchased from Whitefield’s Book Exchange.

 

Book Exchange
Location: Mod 300 (across from Founders Hall, the Middle School building)
Payment: Cash or check only

  • Tuesday, July 23: 7 a.m. to 1 p.m.
  • Monday, August 12: 5:30 to 6:30 p.m.
  • Tuesday, August 13: 5:30 to 6:30 p.m.

Upper School - Summer Checklist

 

Magnus Health Forms

Magnus is the school’s medical database. All medical and immunization forms should have been submitted to Magnus by June 30. Forms are needed in time to start extracurricular activities that begin before the first day of school.

 

Upper School Supplies
General school supplies should be sufficient for most Upper School classes (notebooks, paper, binders, pens, pencils, etc.). Teachers will communicate any additional requirements on the first day of school. A supply list for ninth-grade can be found here.

 

Summer Reading Lists
Click here for Upper School summer reading requirements.

 

Uniform Requirements

Click here for uniform guidelines and Campus Store information.

 

Used Uniform Sale
The Used Uniform Sale will be held Wednesday, August 7, from 5 to 7 p.m. in the Barnett Gathering Room (BGR), lower level of Founders Hall, the Middle School building. Other Used Uniform Sales will occur throughout the school year. Dates will be posted on the all-school calendar on our website. 


Student/Parent Handbook

Click here for the Student/Parent Handbook. In addition, please log into the Parent Portal to find this document electronically (under handbooks on the left side of the menu) and sign off that your family has read and agrees with the policies and procedures outlined. Our community benefits when everyone is well-informed and adheres to our guidelines/procedures. If you have any questions, please call our office at 678-305-3037.

 

Upper School - Maps

 

Morris Hall Map

  • Click here to view a map of the Morris Hall classrooms.

 

Whitefield Academy Mods Map

  • Click here to view a map of the Mods classrooms. 

 

Upper School - School Day

 

The Upper School Day

  • Before School:
    • Morning Extra Help Session: Teachers make themselves available from 7:45 to 8:00 a.m. every morning except Wednesday. Teachers will explain extra-help offerings to students during the first week of school.
  • During School:
    • New Schedule Structure for 2019-20: Please watch this video for more information on the new schedule structure for the 2019-20 school year. NOTE: School begins at 8:05 a.m. with the first class of the day (9 a.m. on late-start Wednesdays).
    • Each student is enrolled in seven courses and attends five of those courses every school day. The students follow a different schedule each day of the week but attend each course five times over the span of seven school days. This seven-day rotation is outlined in the Parent Portal under “My Student Info,” “Class Rotation Schedule.” On the same page, you will find a link to a document that lists which rotation day falls on which date throughout the school year. You will want to print and keep copies of both documents as they will help when you schedule doctor appointments, etc. for your child.
    • Flex Time: Flex Time follows the first class of the day Monday, Tuesday, Thursday, and Friday.
      • Monday Flex Time: The entire Upper School will begin in Monday Rally and then transition to advisory groups.
      • Tuesday Flex Time:
        • All ninth-grade students will attend Peer Leadership with their senior Peer Leaders.
        • All leadership academies will meet (more information to come) for leadership development training and planning.
        • All 10th- through 12th-grade students not engaged in student leadership academies will be in home groups. These home groups are built-in academic time, much like a study hall. There will be opportunities for students to branch out from home groups to engage in peer tutoring, extra help with teachers, student-driven study groups, make-up assessments, etc. (more information to come).
      • Thursday Flex Time: Chapel
      • Friday Flex Time: Student Life
        • Students will have the opportunity to engage in a variety of student life opportunities. Faculty and staff will have monthly offerings for student life, and these offerings will be communicated at the beginning of each semester. Students will have the freedom to choose how they want to engage each month. More information will be communicated during the first couple weeks of school.
        • Senior Peer Leaders will meet each Friday during Flex Time to plan the following Tuesday’s Peer Leadership session with ninth-grade students.
    • Wednesday Schedule: All Upper School students begin their school day at 9 a.m. on Wednesdays instead of the usual 8:05 a.m. start time. Whitefield faculty and staff members hold a variety of meetings before school on Wednesdays, which allows time for collaborative planning, staff development, and prayer. 
  • After School:
    • Supervised Study Hall (included with tuition): Available Monday through Friday from 3:30 to 5:30 p.m. in the library. If your child takes advantage of this offering, please arrange to have your child picked up by 5:30 p.m.
    • After-School Extra Help: In addition to extra help before school, after-school extra help is available from 3 to 3:30 p.m. daily. Athletic practices will not begin until 3:45 p.m. After-school extra help is optional for students, but teachers will be available daily unless they have extenuating circumstances (i.e. absent, early sports dismissal, etc.).

Upper School - Student and Parent Meetings

 

Senior and Parent Meetings

  • August 2 - 8 (various times) - Senior Seminar:  This student only meeting is 2.5 hours long. We discuss applications, office procedures, deadlines, and our office expectation of professional interactions. Most students have already registered, but if your student has not, please register here.
  • August 20, 6:30 p.m. - Senior Parent College Counseling Meeting (Parents Only): We briefly review with parents the details of the senior seminar, discuss issues and trends in college admissions, discuss college admission processes, review College Counseling Office procedures, and the senior year calendar.

New Student and Ninth-Grade Orientation 

All new ninth- through 12th-grade students should report to Morris Hall, the Upper School building, on Tuesday, August 13, from 11 - 11:45 a.m. for a new student meeting led by Upper School administration, faculty, and current students. All new students are welcome to attend the orientation that follows, but only new ninth-grade students are required to attend. All new and returning ninth-graders should plan to attend Freshman Orientation from 11:45 a.m. - 3:30 p.m. in the Upper School building (lunch provided).

 

Upper School - First Week of School

 

Open House and Back-to-School Picnic for Students and Parents

 

Tuesday, August 13

  • Open House is from 3:30 to 5 p.m.
  • Back-to-School Picnic for grades seven through 11
    • 4:30 p.m. games on the Quad (Athletic Center if raining), food trucks available starting at 5 p.m.
    • The following food trucks will have meals available for $10 each (includes a drink): Tex's Tacos and The Varsity 
    • King of Pops popsicles will be available for $3 each

Senior Retreat 

Freshman and Sophomore Retreat

Junior Seminar 
The Junior Seminar serves as the kickoff for the Vocare program. Students take a full-length MBTI assessment, register for YouScience, participate in artistic and outdoor activities, connect with new and old classmates, and enjoy a catered luncheon.

  • When: Thursday, August 15 from 9:30 a.m. to 3 p.m. 
  • Check-in: Morris Hall, Louise Owens Theater
  • Attire: Wednesday Wear (Whitefield t-shirt and uniform bottom)
  • MANDATORY: Must bring fully-charged laptops

 

Upper School - Reminders

 

Locker Dimensions
The lockers for ninth- through 12th-grades are 13 ½” deep, 15” wide, and 35 ½” tall. NOTE: The door opening is only 12 1/4” due to a lip around the locker. Therefore, do not use any shelving unit that is wider than 12 1/4”. Also, the lockers have hooks on the center of the locker ceiling that are 2" long. NO crates are allowed in the lockers.

 

Bring Your Own Laptop
Whitefield’s one-to-one Bring Your Own Laptop (BYOL) student computer program spans grades seven through 12. Click here for further details, including the BYOL philosophy here at Whitefield, technical specifications/recommendations for purchasing computer equipment for your child, Frequently Asked Questions (FAQs) regarding the program, and helpful resources for parents. 

If you have any questions about the BYOL program at Whitefield, please email our Technology Department.

 

Textbook Ordering
Whitefield does not provide textbooks for Upper School students. Parents are responsible for obtaining textbooks for their children. A comprehensive listing of textbooks for the upcoming school year for all Upper School students can be found here:

Whenever purchasing textbooks from anywhere outside of our virtual store (explained below), be absolutely sure that the ISBN number of the book ordered matches exactly the ISBN number on the book list contained on Whitefield’s website. 

Book Exchange
Location: Mod 300 (across from Founders Hall, the Middle School building)
Payment: Cash or check only

  • Tuesday, July 23: 7 a.m. to 1 p.m.
  • Monday, August 12: 5:30 to 6:30 p.m.
  • Tuesday, August 13: 5:30 to 6:30 p.m.

New families: You are invited to purchase used textbooks from the Book Exchange. An inventory of books available will be emailed to you prior to that date along with additional details. 

Summer Strength and Conditioning Workouts (through July 25) 

Workouts are led by Coach Jonathan McClellan on Mondays through Thursdays and are open to all rising seventh- through 12th-graders. No workouts the week of July 1.

  • 8 to 10 a.m. - JV and varsity football (rising ninth- through 12th-graders)
  • 10 to 11:30 a.m. - All other rising ninth- through 12th-graders
  • 11:30 a.m. to 1 p.m. – All rising seventh- and eighth-graders

 

Athletic Camps offered by Whitefield Summer Programs 

Additional information and registration can be found here.


Contact our Coaches 

A list of all of our Middle School, JV, and varsity coaches and their email addresses can be found here


2019-2020 Athletic Fees 

Fees include most practice/warm-up gear, necessary meals/snacks, end-of-season celebration, etc. Fees do not include shoes/cleats, lacrosse sticks, gloves, rackets, camps, and end-of-season coaches gifts. A complete list of athletic fees will be available later this summer.